STEP 1: Write a rough draft of your Routine Message assignment, responding to the prompt below. Upload it to this Canvas drop box by the deadline specified on Canvas. At the top of your draft document, before your message headers, you should also include 1 – 2 sentences identifying the kinds of errors or issues you would like your reviewers to pay special attention to.
For this assignment, you will write a short, routine email to me (Dr. Trainor). In this message, you should request a meeting with me and introduce yourself using plain, accessible language.
Your message should:
In your description of your professional identity you may include your job title and/or the name of your course of study; but you should not rely on your title or the name of your course of study to convey your professional identity. For instance, if I were completing this assignment, I might write: “I’m a Lecturer at the University of Florida, where I teach undergraduate and graduate classes on workplace writing and public speaking.” Notice how, in this sample statement, I supplement my title with a description of what I actually do on a day-to-day basis.
Also make sure that your message is reader-focused. You can make your routine email reader-focused by making your reader feel appreciated, appealing to your reader’s priorities, and motivating your reader to read your message.
Finally, please be aware, the meeting you’re setting up is purely hypothetical! You do not need to provide a real reason why you want to meet nor do you need to provide your real availability for a meeting.
If you do want to meet, please use this message as a model to set up a real office hours appointment.
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